ON FIRST APPOINTMENT

  • Formal orders of appointment in respect of All Gazatted Officers including All India Service Officers
  • Orders from Government regarding creation or continuance of a temporary post or an intimation giving full particulars of the post, if already sanctioned to which the officer is appointed in case of posts which required continuance sanction
  • Certificate of assumption of charge indicating the session (Forenoon / Afternoon of the day)
  • Submission of relevant  documents for the proof of Date of Birth
  • Submission of relevant documents for identifying the PEN/TEN number of the officer

ON PROMOTION FROM A NON-GAZETTED POST

  • Formal orders of appointment in respect of the  Gazatted Officers
  • Service book duly completed including closing of leave account duly attested by the competent authority upto the date of promotion to the gazetted post.
  • Certificate of relinquishment of charge from the old station indicating the session (Forenoon / Afternoon of the day)
  • Certificate of assumption of charge indicating the session (Forenoon / Afternoon of the day)
  • Last Pay Certificate from the Previous Station duly signed by the DDO concerned

ON TRANSFER

  • Formal orders of transfer in respect of the  Gazatted Officers
  • Last Pay Certificate from the Previous Station.
  • Certificate of relinquishment of charge from the old station indicating the session (Forenoon / Afternoon of the day)
  • Certificate of assumption of charge indicating the session (Forenoon / Afternoon of the day)

FOR AUTHORISING THE LEAVE SALARY

  • Leave application duly
  • Sanction from Competent authority, specifying the nature of leave
  • Certificate of Transfer of charge before proceeding on leave and after expiry of leave.

ON DEPUTAION (Department to Department)

  • Formal orders of deputation incorporating the general terms and condition of deputation   in respect of the  Gazatted Officers
  • Last Pay Certificate from the Previous Station.
  • Certificate of relinquishment of charge from the old station indicating the session (Forenoon / Afternoon of the day)
  • Certificate of assumption of charge indicating the session (Forenoon / Afternoon of the day)

ON DEPUTAION (Department to foreign)

  • Formal orders of deputation incorporating general terms and condition of deputation  in respect of the  Gazatted Officers
  • Last Pay Certificate from the Previous Station.
  • Certificate of relinquishment of charge from the old station indicating the session (Forenoon / Afternoon of the day)
  • Certificate of assumption of charge indicating the session (Forenoon / Afternoon of the day)
  • Certificate of Officiation is necessary for authorising increment in respect of an Officer on deputation

ON RE EMPLOYMENT

  • Formal orders of re employment  incorporating general terms and condition of deputation  in respect of the  Gazatted Officers
  • Certificate of assumption of charge indicating the session (Forenoon / Afternoon of the day)